Assistant Construction Coordinator - Toledo, OH and New York, NY

Assistant Construction Coordinator

Toledo, OH and New York, NY

Reports To
VP, Property Management


  • Minimum associate degree in project management or in a construction-related field, architecture or civil engineering
  • 1+ years of recent project coordination work experience to include interfacing with clients & contractors to implement project timing within a corporate/retail setting
  • Strong understanding of construction terms, scheduling, and planning concepts
  • Assistant Construction Coordinator must have the ability to understand/interpret construction plans and specifications
  • Strong problem solving to complete tasks within a deadline-driven environment
  • Strength in personal interaction to work well with contractors, consultants and tenants in the construction efforts
  • Organized approached to project planning and implementation
  • Must be a self-starter, adept at taking initiative, and able to handle multiple tasks in parallel
  • Assistant Construction Coordinator must have excellent written and verbal communication skills
  • Proficient with Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Must be willing to travel 1-2 days/week and work flexible hours as needed

Job Duties

  • Provide leasing support in the timely processing and resolution of tenant space configurations, design packages, recommendations and approval of tenant work, and coordination.
  • Assist with the maintenance and updating of leasing plans and the verification of Lease Outline Documents (L.O.D.’s)
  • Provide assistance to Leasing with regard to determining scope of Tenant’s Work that will achieve the Landlord acceptable design standard. Communicate and collaborate with tenants and their consultants in a timely and effective manner as necessary.
  • Assist Leasing through the development and coordination of design concepts that promote the leasability and viability of unique tenant programs and spaces.
  • Coordinate the communication and the submission design and construction documents as required to support attaining Required Opening Dates and/or compliance with the Project Construction Completion Timeline.
  • Maintain consistent and thorough communication with tenants, property management and leasing to insure that all parties are properly informed.
  • Distribute Design and Construction document reviews within the required timeframes. Assist in maintaining overall compliance by the department.
  • Insure that Property Management has received all corporate communication pertaining to the construction of each tenant space and is prepared to conduct a pre-construction meeting.
  • Coordinate and manage the performance of any lease required Landlord Work. Assist in the coordination of outside vendors as needed to facilitate the timely completion of this work.
  • Collaborate with the General Contractors regarding the performance of Tenant Work providing direction and assistance as necessary. Insure that properties maintain and issue status reports on a weekly basis as necessary.
  • Review and approve Construction Allowance Releases.
  • Visit each assigned property as needed to properly coordinate tenant construction activity and maintain ample familiarity with assigned properties.

Preferred Skills

  • Skill in commercial retail construction cost estimating
  • Software use of MS Excel, MS Project, and CAD programs

To apply, please send a resume to